6. Reporting on implementation, monitoring and review

6.1 Reporting

Section 13 (3) of the Waste Act requires that annual performance reports prepared in terms section 46 of the Municipal System Act must contain information on the implementation of the municipal IWMP, including the information in paragraphs (a) to (j) of subsection (2) insofar as it relates to the performance of the municipality. The information set out in paragraphs (a) to (j) is as follows:

  1. the extent to which the plan has been implemented during the period;
  2. the waste management initiatives that have been undertaken during the reporting period;
  3. the delivery of waste management services and measures taken to secure the efficient delivery of waste management services, if applicable;
  4. the level of compliance with the plan and any applicable waste management standards;
  5. the measures taken to secure compliance with waste management standards;
  6. the waste management monitoring activities;
  7. the actual budget expended on implementing the plan;
  8. the measures that have been taken to make any necessary amendments to the plan;
  9. in the case of a province, the extent to which municipalities comply with the plan and, in the event of any non-compliance with the plan, the reasons for such non-compliance: and
  10. any other requirements as may be prescribed by the Minister.

Compliance and monitoring:

A municipality should determine whether it has complied with the above requirements on reporting on the implementation of its IWMP. Has it produced the required annual performance reports which states how far it is with regards to attaining the goals and targets as per the IWMP?

6.2 Monitoring and review

(a) Monitoring

A framework by which the plan will be monitored should be developed. This should identify the tasks/ targets and roles and responsibilities in order to ensure implementation. This could comprise the following:

  • Strategic issues: delivery on the goals and objectives; measuring delivery with regards to attaining the short-medium and long term goals and objectives
  • Performance: how the municipality is doing in relation to the implementation of the entire IWMP including financial matters?
  • Public accountability: Are the stakeholders kept abreast on the development of the plan? (Has there been awareness on the IWMP, awareness campaigns, information transfer and public participation?).

An institutional and organisational plan should be formulated; this is intended to guide institutional transformation and re-organisation of support structures for carrying out the IWMP and delivering on the waste management strategic objectives. This plan should include the following:

Make provision for human resource development, and the additional staff required.

The communication and public participation plan should detail the communication and public participation process to ensure that the necessary arrangements are in place for stakeholders to be informed about progress and to feedback into the process for the implementation of the IWMP.

The financial plan should reflect the waste management priorities identified in the development of the IWMP. The annual budget should be based on the medium-term financial and institutional plans in order to direct and manage resources in a focused way, to achieve the goals of the planning process. A plan for raising the revenue to support the implementation should be developed.

The waste management implementation programme should detail the activities to be undertaken, delivery targets and delivery milestones. It will also provide information on project management, responsibilities of officials responsible for the implementation of the IWMP and schedules for project implementation.

(b) Review of IWMPs

The main objective for reviewing the IWMP is to ensure that it is implemented successfully. An IWMP is to be reviewed every five years in line with the IDP requirements. Apart from reviewing the IWMP every five years the annual performance reports should also act as a reviewing mechanism wherein the municipality should evaluate its progress and should take steps in ensuring that it does not lack behind in reaching the goals and targets set out in the implementation plan.